Gig Calendar

See also: Calendar Browse, Calendar Preferences, Custom Reports, PDF Output

 

The Bandbro' gig calendar provides a reliable way to manage your gig schedule. A monthly itinerary can be output to print or pdf for distribution to your fans and band mates. Output report formats are grid calendar, list and income report. 

 

Accessing the calendar

The calendar can be opened by selecting Calendar from the main menu or by double clicking the Gig date field on the Set List Edit or Auto Populate form. When called from the Gig date field, the calendar behaves as a look-up form. You locate the required date on the calendar and double click to place it in the set list Gig date.  

 

 

Note that any information exchanged between the set list and calendar can be deleted or edited at any time. 

 

Getting help

As with other BandBro' forms, this screen supports mouse hover help. To ascertain an object function or view details of a calendar date, hover the mouse over that object or date and view the status bar on the bottom of the application frame.  For more detailed information, click the HELP pushbutton.

 

 

Navigating the calendar

-- To scroll ahead or back a month or year respectively,  click the single and double arrows above the calendar grid.

-- To move directly to any month, click on the upper left (red) month text and select a month from a menu.  

-- To move directly to another year, click on the upper right (black) year text and choose a year from the menu.

-- To select a date for entry or edit, double click on that date or click the lower right edit/enter pushbutton on the form.

 

Calendar icon definitions

Once a gig has been entered, one of three symbols will appear in the corresponding date grid. 

¯= Confirmed Gig

?Pending

x = Blocked

As you might deduce, the pair of eighth notes (¯ ) means a gig is definitely happening. A question mark indicates that the date has been discussed but not confirmed.   Blocked ( x ) indicates the date is not available for booking. Typically this symbol would be used for vacation or possibly rehearsal days. These values are set from the radio buttons found in the lower display object and may be changed at any time with a single mouse click.   

 

 

 

 

 

 

Entering and editing a gig

Use the lower right pushbutton or double click on a date to edit or enter a gig. When entering a new gig, the radio button status is set to 'Confirmed' by default. Remember to change this if needed.  Once you enter edit mode, the lower right button label changes to <Done>.    

 

All text fields support dynamic lookup. To access the pick menu, simply double-click on any of the edit fields. If no prior values exist. the pick menu will not show, regardless,

 

Field Definitions

 

Venue - This is a required field. Typically, this field will contain the gig destination. However, other items values such as 'Rehearsal' or 'Vacation' may be entered as well. How you use this field is up to you. The only requirement is that this field cannot be left blank.

 

Amount - The fee payed for the gig. This field may be left blank. The values entered in the field are used to generate income reports.

 

Logistics (Private) - Use this field to enter information such as setup time, start time and other band member related details. Information in this field is displayed on the 'Private' grid calendar which can be distributed to your players as a means to keep the everyone apprised of the latest itinerary. These calendars can be printed or output to pdf and emailed to your band mates.  

  

Promo (Public) - Information entered here is used on promotional grid calendars along with the venue name.  Promo calendars can be distributed at gigs, attached to email blasts and /or linked to band web pages. A typical entry might be: Happy Hour 5 to 8. Free Wings!  Because of the grid space limitations, you should try to be as succinct as possible with your hyperbole and examine the calendar output for truncated text before distribution.

 

Pushbutton Definitions 

 

Output - This button surfaces a two item popup menu. The first item is Instant mm/yy. which provides immediate output of the band logistics grid calendar for the current calendar month. The logistic calendar is basically a gig itinerary in grid calendar format.  The second selection is Custom which opens a secondary dialog enabling you to select at date range and output a logistic or promo grid calendar, gig list or income report. Click here to go to the Custom Calendar help page.  

 

Delete - As the name implies this pushbutton will delete the current gig.  Deletion of a gig entry in no way affects set list data.

    

 

 

 

Browse notebook tab

This page displays a tabular view of all calendar entries. The description field contains band logistic entries and amount, if applicable. To view hidden data including promotional information, just double click on the text. 

 

Pushbutton Definitions - Same as the calendar notebook tab.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Preferences notebook tab

Use the preferences notetab to set the auto start up behavior of the calendar as well as the header text to be used on the various reports.

 

Checkbox

Show calendar at startup - Automatically opens the calendar to the browse page when BandBro' is opened, regardless of pending gigs.

Use header on report - Specifies whether to use the predefined header on the report when it is output.  

 

Radio buttons

Always at Startup - Show calendar regardless of upcoming gigs.

Only for upcoming gig - Opens the calendar only if it detects an upcoming gig date that falls within the range specified in the Prior notice field.

 

Field definitions

Prior notice - This integer field specifies the span of future dates that BandBro will search to find upcoming gigs. 

 

Document Header - The value in this text field is placed in the header on various calendars and reports. All entries into this field are archived and may be retrieved from a pick menu by double-clicking on the field or clicking the LIST pushbutton.  To delete a stored value, select it from the pick list to place in the field and then select the pick list again. At that point, the menu will offer the option to delete the item in the field.  This field is also available on the Custom Report dialog. Changes made to this field will be reflected in both dialogs.